From the course: iBooks Author Essential Training

Inserting text from Microsoft Word - iBooks Author Tutorial

From the course: iBooks Author Essential Training

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Inserting text from Microsoft Word

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- In this chapter, we've been importing text documents directly into our Explore California Travel Guide made in iBooks Author. In the last movie, I left you with being able to add the Snowboard California Pages document directly into chapter eight. Here's what my solution looked like. I've got my page laid out in here. I got the image moved into place, and there's the second page. All the text is laid out quite nicely. Now let's go ahead and turn our attention to importing a Microsoft Word document. And for this case, we're going to use the California Calm chapter. Let's go ahead and first take a look at the Word document, and here's the Word document up on screen. If you need to you can pause the video and copy down the text. What I did differently in this Word document when I was setting it up is I used to default Styles as they're defined here inside of Microsoft Word. So for the first paragraph where normally our iBooks Author document would be called a Block Quote, this time it's simply just called a Quote. You can see the other headings that we've also used here. Instead of Body, we've used the standard Normal definition, and as we go ahead and scroll down, we have included an image. For our headers though, they're called Heading One. Very similar to how our headers in iBooks Author are also listed as Heading One. Let's go ahead and import this document then, directly into iBooks Author. So just as we did before, with Pages, you want to make sure that you click on the chapter that we want to import the text under, and we'll go up to the Insert menu. And we'll select Chapter from Pages or Word document. The sheet will pull down, and again, we're in the chapter three Exercise Files. And we're going to select the California Calm.docx document. We'll go ahead and click the Insert button, and then a sheet pulls down asking us to choose which layout that we want to use for this text document. We'll go ahead and use the standard Chapter layout. We'll make sure we have the checkbox set for Preserve document paragraph styles on import, and then we'll click Choose. We're then given some warnings to let us know that a font substitution has taken place. This is fine. We can simply click the button at the bottom that says Clear All. All the warnings go away, and we'll go ahead and close the document. Now when we broaden our Word document, it did not bring our Word document directly into our California Calm chapter. It created it's own chapter instead. And you'll notice that it titled this new chapter California Calm-1. It picked this name up from the name of our document. We can go ahead and scroll down a little bit further, and then go ahead and click on the page. We can also see that it brought in our image just fine, and that's looking good. And our text all came in, and you can see that it tried to apply some styling to it. Let's go ahead and fix that now. So go ahead first, click inside of one of our paragraphs, and then in our Styles panel on the side, we can see that it's got this text designated as Normal. We'll go ahead and click the drop-down next to Normal, and choose Select All Uses of Normal. This will select all of the paragraphs in this chapter that have been defined as Normal text. We can then scroll up in our Paragraph Styles until we find Body, and then simply click on Body. This will redefine all of those paragraphs using the Body heading. But you'll notice that there's a small, red arrow next to the Body tag, indicating that there's a mismatch in styles. All it did is redefine the name of the style. It didn't actually redefine the style itself. So we'll click the drop-down menu and choose Revert to Defined Style. And now all of our text has the correct style information applied to it. Let's go ahead and do the same thing to the first paragraph, which initially in the Word document was designated as a Quote. So we'll click inside of there. We'll again click the drop-down menu for Quote and Select All Uses of Quote in case there are some additional locations where it's defined later. We'll scroll up to the top and click Block Quote and then click the drop-down menu and select Revert to Defined Style. We'll do this one more time on the headers. Go ahead and click inside the heading, and you'll notice that this time the heading, even though it's got the same name, Microsoft Word defined it as heading with a lowercase H instead of a capital H. So iBooks Author picked this up as a style mismatch. We'll go ahead and follow the same procedure. Click the drop-down menu, select All Uses of heading one. Click on Heading One to change the definition, then click the drop-down menu, Revert to Defined Style, and now all of our text from our Word document is properly defined. We'll go ahead and move the image into place, and resize the image, and everything is looking good. We have one more step though. Because our text is now defined in this new chapter, but we want it to actually be inside of our main chapter. All we need to do is click inside of our text, press cmd + a on our keyboard to select all of the text, then cmd + c to copy. Then click on the California Calm Chapter Three. Go up to Add Pages, and go down to the two Column layout. We'll then click inside of the text, press cmd + a, and then cmd + v to paste. And then we'll go back to our chapter four. We'll click one time on the image to select it, copy it using cmd + c on our keyboard, then go back up to page 14 in our layout. Click anywhere inside of our layout, and paste using cmd + v. You'll notice that when the image came in, it's no longer a floating image. So we're not able to easily drag it around and place it where we want it. So all we need to do is click one time on the image to select it, and go up to the Formatting tool bar and select Floating. Now we can grab the image, and we can drag it into place and drop it into the location that we want it. We can then click on California Calm-1, Chapter Four, and simply right-click or control click on that chapter and say Delete Chapter, confirm that we want to Delete it. And now our California Calm chapter is laid out with the text that we imported directly from Microsoft Word, using the styles that Microsoft Word had defined rather than matching our styles specifically to iBooks Author. So that you can practice this, I've included another Word document inside of the Exercise Files called Cycle California.docx. This is what the document looks like. You'll notice that there's an image inside of it. I've included text and laid them out using the same style information of Quote, Heading One, and Normal. Go ahead and do the import on your own. So I've gone ahead and added that document in. You'll notice how my layout looks. I've got my Block Quote defined here. I've got all my text redefined as Body. My image is floating, right here in place, and then if I go ahead and scrub over, you can see my headings have been redefined properly as well. So the Cycle California chapter now begins with our nice layout, goes into our collage, and then has the text document here.

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